Job Title: Office Administrator

Location: Cebu City, Philippines

Job Summary:

MB&A - Cebu is seeking a highly organized and detail-oriented Office Administrator to ensure the smooth and efficient day-to-day operations of our Cebu office, which supports outsourced functions for our International operations. This role requires a proactive individual with excellent communication and organizational skills, focused on compliance, office management, and basic HR support within our Cebu team.

Responsibilities:

1. Compliance Liaison:

 * Serve as the primary point of contact for all compliance-related matters within the Cebu office, aligning with both local and International Branch requirements.

 * Assist in the implementation and adherence to company policies and procedures relevant to the Cebu operations.

 * Maintain organized records of compliance documentation, business permits, and licenses relevant to the Cebu office.

 * Coordinate with relevant departments and local authorities in Cebu to ensure timely submission of required information.

 * Support internal audits and compliance reviews by providing necessary documentation and assistance from the Cebu perspective.

 * Stay updated on relevant regulatory changes in the Philippines that impact the Cebu operations.

2. Office Management:

 * Oversee the general upkeep and maintenance of the Cebu office environment, ensuring a clean, organized, and functional workspace.

 * Manage office supplies and equipment, including procurement from local suppliers and inventory control within Cebu.

 * Coordinate with building management (if applicable) for maintenance requests and office-related issues specific to the Cebu location.

 * Handle incoming and outgoing mail, local courier services, and deliveries within Cebu.

 * Manage meeting room bookings and ensure they are properly equipped for internal Cebu team meetings.

 * Organize office events and activities for the Cebu team.

 * Manage office security protocols and access control for the Cebu office.

3. Human Resources Support:

 * Assist with the onboarding and offboarding processes for Cebu-based employees, including paperwork and local orientation.

 * Maintain employee records and HR documentation with confidentiality and accuracy for the Cebu team.

 * Support the local recruitment process by scheduling interviews and preparing interview materials for Cebu-based candidates.

 * Assist with the administration of employee benefits and HR-related inquiries specific to the Cebu team.

 * Facilitate internal communication regarding HR policies and updates relevant to the Cebu office.

 * Support local performance management processes by assisting with documentation.

4. Operational Support:

 * Provide general administrative support to the Cebu-based team members.

 * Prepare and format documents and basic reports.

 * Manage and maintain electronic and physical filing systems for the Cebu office.

 * Handle phone calls and emails professionally and efficiently within the Cebu context.

 * Assist with other administrative tasks as needed to support the smooth functioning of the Cebu operations.

Qualifications:

* Proven experience in handling office management and administrative tasks, preferably in Cebu.

 * Basic understanding of HR principles and practices in the Philippine context.

 * Familiarity with compliance requirements and record-keeping in the Philippines.

 * Excellent organizational and time management skills.

 * Strong attention to detail and accuracy.

 * Good written and verbal communication skills in English and Filipino.

 * Proficiency in basic Microsoft Office Suite (Word, Excel, Outlook).

 * Ability to work independently and as part of the Cebu team.

 * High level of professionalism and confidentiality.

To Apply:

Interested candidates in Cebu are invited to submit their CV [HIDDEN TEXT]. Please clearly indicate 'Office Administrator Application - Cebu' in the subject line.